AI Automation for the Trades
Never lose another job to a missed call.
RivetFlo is an AI workforce for home service and construction companies — a virtual CSR, dispatcher, follow-up coordinator, and retention team that works 24/7. Every lead answered. Every estimate chased. Every customer brought back.
- Answers your phone live, 24/7 — voice and text
- Books real jobs into your calendar
- Syncs with the software you already run
Plugs into the tools you already run
- Housecall Pro
- Jobber
- ServiceTitan
- HubSpot
- Twilio
- ElevenLabs
The leak in your pipeline
Slow follow-up is the most expensive problem you can't see.
You're great at the work. But jobs aren't lost in the field — they're lost in the office, in the gaps nobody has time to cover.
Calls go unanswered
After hours, on weekends, or when the office is slammed — the customer doesn't leave a voicemail. They call the next company on the list.
Estimates go cold
You quoted the job, then got busy. No follow-up call ever happens, and a sale you already earned quietly dies in a spreadsheet.
Customers drift away
Past customers forget you between services. No maintenance reminders, no check-ins — so the next time they need help, they search Google instead of calling you.
The Platform
One system that handles the work between the work.
RivetFlo runs the customer-facing busywork end to end — from the first missed call to the fifth year of maintenance reminders.
Instant lead capture
Missed calls, website forms, and texts get an immediate, human-quality response. Leads are qualified and scheduled on the spot — even at 2 AM.
Automatic follow-ups
Estimate follow-ups, open invoice reminders, appointment confirmations, and unsold-quote nurturing run on schedule — no sticky notes, no memory required.
Happy calls & reviews
After every paid job: a satisfaction check, an NPS score, a Google review request, and a referral ask. Unhappy customers get escalated to you before they post about it.
Customer intelligence
RivetFlo remembers what you installed, when you serviced it, which filters it takes, and what was said last time — then reaches out when service is actually due.
Customer reactivation
It finds the customers you haven't talked to in a year and re-engages them automatically: "Your annual maintenance is due." Old lists become new revenue.
Marketing automation
Social posting, blog and SEO/AEO content, Google Business Profile management, and retention campaigns — handled, so you stay visible without hiring a marketer.
How it works
From first ring to repeat customer.
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1
Capture
A call, text, or form comes in. RivetFlo answers in seconds — day or night.
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2
Qualify
It asks the right questions, gathers job details, and filters out the tire-kickers.
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3
Book
The job lands on your calendar and in your CRM, with the customer confirmed.
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4
Follow up
Estimates get chased, invoices get collected, appointments get confirmed — automatically.
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5
Retain
Happy calls, reviews, referrals, maintenance reminders, and reactivation keep customers coming back for years.
Meet your AI agents
Not one bot. A staffed department.
RivetFlo deploys specialized agents, each trained on one business function — like hiring a whole back office that never calls in sick.
Lead Response Agent
Answers every call, text, and form fill in seconds — 24/7/365.
Scheduling Agent
Qualifies the job and books it straight into your calendar.
Estimate Follow-Up Agent
Chases every unsold estimate until it closes — or says no.
Invoice Follow-Up Agent
Politely and persistently collects open invoices, so you don't have to make that call.
Happy Call Agent
Checks in after every paid job, collects NPS, requests reviews and referrals, and flags unhappy customers to you first.
Reactivation Agent
Spots customers going quiet and wins them back with timely, relevant outreach.
CRM Agent
Keeps every record, note, tag, and job status current — automatically.
Reporting Agent
Tells you what booked, what closed, what's stuck, and where the money is.
Built for the trades
Made for the way service companies actually run.
HVAC
Seasonal tune-up reminders, filter schedules, maintenance memberships, and emergency-call capture when the temperature spikes.
Plumbing
After-hours emergency response, water heater age tracking, and estimate follow-up that closes the big repipe jobs.
Electrical
Panel upgrade and inspection reminders, quote nurturing, and review generation that builds local trust.
Garage Doors
Stuck-door emergency capture, door and opener quote follow-up, and spring end-of-life outreach before it snaps.
Water Treatment
Filter change reminders, annual service scheduling, salt deliveries, and system history tracked per household.
Your trade
Roofing, septic, garage doors, landscaping — if your business runs on calls, estimates, and repeat customers, RivetFlo fits. Ask about a custom build →
Custom AI agent builds
We also build custom AI agents — for your business, inside your business.
RivetFlo isn't just a platform. We design, build, and implement bespoke AI agents for companies that need automation wired into their own phone systems, CRMs, and workflows — B2B, end to end.
- Map. We sit down with your team and map the workflows that eat your hours.
- Build. We build agents tailored to your processes, your tone, and your stack.
- Integrate. We wire them into your existing software — CRM, phones, invoicing, field ops.
- Launch & support. We train your team, monitor performance, and keep improving it.
The bottom line
What changes when RivetFlo is on the job.
From the field
What owners tell us.
"[Real customer quote goes here.]"[Name] — [Company, Trade]
"[Real customer quote goes here.]"[Name] — [Company, Trade]
"[Real customer quote goes here.]"[Name] — [Company, Trade]
Stop losing jobs you already earned.
Book a 20-minute demo. We'll show you exactly where revenue is leaking out of your current process — and what RivetFlo does about it.